Frequently Asked Questions

It's a free 45-minute session where we map your current workflows and identify the top 3 time drains in your operation. You'll leave with a prioritized action plan that includes realistic ROI estimates on automation—whether you work with us or not. No cost, no obligation, no pitch unless you ask for one.

Low-code tools are fine for simple triggers—if this, then that. But real operational infrastructure requires systems thinking: understanding how data flows across your entire business, where exceptions occur, and how to build logic that handles the 20% of cases that cause 80% of the headaches. We work with APIs, webhooks, and custom development, so your systems aren't limited by what a template allows. When your business logic changes, your automation changes with it—without duct tape and workarounds.

We work primarily with service-based businesses and small municipalities. Our clients typically have 2-50 employees and are experiencing growing pains—where the owner is still the bottleneck for approvals, assignments, and status checks. Common industries include professional services, healthcare practices, property management, interior design, and local government.

It starts with a discovery call where we discuss your needs and goals. From there, we create a custom proposal tailored to your specific situation. Once approved, we build and deploy your systems in focused sprints, testing everything against your real workflows before going live. You're involved at every decision point, but we handle the heavy lifting.

Every system is scoped individually because every business runs differently. Our projects typically range from targeted single-workflow automations to full operational infrastructure builds. The better question is: what is the cost of not automating? Most of our clients are losing $50,000-$200,000 per year in manual process overhead before they engage us. We'll give you specific numbers during your free Efficiency Assessment.

It's a system that handles your entire revenue cycle—from first touch to cash collected—with zero manual handoffs. Lead capture syncs to your CRM. Quotes generate automatically from form data. Follow-up sequences fire based on pipeline stage. Invoices go out and payments get tracked without you touching a spreadsheet. It's built for service businesses that are losing deals to slow follow-up or bleeding margin to manual billing.

It's the system that lets you run a 20-person operation with a 5-person team. Jobs route automatically based on your rules. Status updates flow to clients without "just checking in" emails. Time tracking syncs to billing. You only see what needs human attention—everything else just runs. It's built for businesses where the owner is still the bottleneck for approvals, assignments, and status checks.

Yes. Our Civic Transparency System handles the complete .gov transition process for small municipalities—from domain registration through to a fully operational government website. This includes automated public records management, citizen self-service portals for permits and payments, and compliance documentation that generates itself. We designed this specifically for rural towns and small municipalities that need modern government operations without the budget for a full IT department.

Yes. We build around your existing stack, not against it. Whether you're using QuickBooks, HubSpot, Google Workspace, Slack, or industry-specific tools, we connect everything through APIs and webhooks so data flows automatically between systems. No rip-and-replace—we make what you have work better together.

Every system we build is designed to run independently, but businesses evolve. We offer ongoing support and optimization for clients who want it—monitoring performance, adjusting logic as your processes change, and extending systems as you grow. That said, you're never locked in. We build systems you own, with documentation, so you're never dependent on us to keep things running.